Meeting Rules, Presentation, and Equipment Guidelines

Meeting Rules

1. Before the Meeting
   Please ensure that all mobile phones and other electronic devices that may produce sound are turned off or switched to silent mode before the meeting starts.
2. Presentation and Question Guidelines
   1. Paper Presentations
      1. Each session will be opened by the session moderator. The time allotted for each paper presentation is 15 minutes. Once all presentations are completed, the session moderator will lead a 20-minute panel discussion, during which attendees are invited to ask questions and engage in discussion.
      2. To ask a question, the participant must be recognized by the session moderator, introduce themselves, and state their affiliation. As a general rule, each attendee is allowed to speak once per session, with a maximum of 2 minutes per question.
      3. The moderator has the discretion to decide whether questions will be answered collectively or individually, and presenters will be given up to 2 minutes for their responses.
      4. A signal (bell or minute card) will be given 3 minutes before the presentation time ends, and a second signal will be given when time is up. If the time limit is exceeded, a reminder will be given every minute.
      5. During the panel discussion, a bell will sound 30 seconds before the time is up, followed by two signals when the time limit is reached. If exceeded, a reminder will be given every 30 seconds.
   2. Ignite Talks
      1. Each session will begin with an introduction from the moderator. Each presentation is limited to 5 minutes, and this format does not include a Q&A session.
      2. A signal will be given 2 minutes before the time is up, and a second signal when time runs out. If the time is exceeded, reminders will be given every 30 seconds.
   3. Round Table
      1. The session moderator will open the session, and each invited speaker will have 15 minutes to share their experiences, for a total of 45 minutes. The remaining time will be reserved for discussions led by the moderator.
      2. A signal will be given 3 minutes before the time is up, and a second signal when the time is reached. If exceeded, reminders will be given every minute.
3. Time Awareness
   Presenters and attendees are expected to strictly adhere to the time limits to avoid disruptions to the meeting schedule.
4. Other Notes
   1. All presenters and attendees should sign in at the registration desk and check the conference program in advance to attend their respective sessions promptly.
   2. The conference will feature an “ICAMT 50 TAIWAN-Collective Discourses," which will allow attendees to share their reflections during the conference (October 6-8) through an online form accessible via a QR code (available on name tags or in the venue). Attendees may ask questions or share insights on the conference topics using keywords or full sentences.
   3. The afternoon of October 6 and October 7 will include planned National Museum of Prehistory tours and off-site meeting in Taitung. Please follow staff instructions for registration and check-in.
   4. To support eco-friendly practices, please bring your own bags, reusable cups, and utensils. Food and beverages are not allowed in the venue, and designated dining areas will be indicated by the staff during meal times.
   5. The organizers will be taking photographs, recordings, and videos during the conference. By registering for the event, attendees grant the organizers permission to publish, transmit, screen, or reproduce the recordings for public use.

Presentation and Equipment Guidelines

1. To streamline the conference schedule, personal computers are not allowed for presentations.
2. Presenters must test their presentations at least 10 minutes before the start of their session.
3. Presentations must be submitted to the organizers by the designated deadline, and any updates should be submitted no later than 10 minutes before the start of the session for testing. Late submissions will not be accepted.
4. Only Microsoft PowerPoint and Adobe PDF formats are supported. Please ensure that presentations are converted to these formats in advance.